Office Manager - Part Time
Indianapolis, IN
ABOUT STARFISH INITIATIVE
Starfish Initiative inspires, encourages, and prepares motivated high school students from the most vulnerable populations for college, career, and life success through one-on-one mentoring. With a commitment to long-term, community-based mentoring, leadership training, and college access programming, Starfish Initiative is uniquely placed in the community to improve graduation rates, and post-secondary educational access and make a difference for students and their families — one at a time.
Reporting to the President and CEO, the Office Manager assists with day to day operations of Starfish Initiative and is responsible for a full spectrum of support that includes assisting executive leadership, human resources, finance, and administration responsibilities.
This position is part-time, hybrid position.
ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES
Administration
- Responsible for the organization’s day-to-day administrative tasks
- Serve as the first point of contact for visitors and calls to the office
- Provide support to overall team
- Manage the maintenance of office equipment
- Manages and coordinates overall administrative and office activities
- Responsible for management of the building activities
- Assist with coordination of volunteer background checks
- Assist and participate in coordination of various agency projects
- Ensure office facilities are operational
Executive Support Functions
- Assist executive leadership with administrative needs including communications and scheduling
- Coordinate full board and committee meetings
- Organize board materials
- Document full board meeting minutes
- Ensure board roster is up to date
Finance Functions
- Receive, document all account receivables, and make bank deposits
- Make account payments upon approval from President and CEO
- Assist with audit preparation
- Maintain records on vendors, business contacts, donors, and other constituents in appropriate systems
- Provide reports, as needed/required
HR Functions
- First point of contact for initial onboarding activities that include new hire and benefits documentation
- Work with HR vendor to maintain and update employee files to remain in compliance with state and federal laws.
QUALIFICATIONS
- Associates or Bachelor’s degree preferred
- Minimum 2-3 years of administrative experience
- Commitment to the mission, core values and goals of Starfish Initiative
- Ability to complete tasks in a professional, confidential, effective, and efficient manner
- Excellent organizational and communication skills with high attention to detail
- Strong technology skills required
- Knowledge of office administrator responsibilities, systems, and procedures
- Flexibility for evening and weekend work hours when needed
- Familiarity with donor management and financial management systems.